Support CenterFiling Form W-2 with ITINs
đź“š What This Guide Covers
This guide explains how to file a W-2 when the taxpayer/spouse is using an ITIN (instead of an SSN).
⚠️ Before You Begin
You will need:
- Your client’s W-2 form
- The Main Information Sheet showing the ITIN number
đź“Š Step-by-Step Guide
Step 1: Locate the ITIN check box on the W-2
As of tax year 2011, the W-2 form includes a check box that should be checked when a return is being filed with an ITIN.
The field to the right of the check box is highlighted in red, and the Employee SSN field (Box D) looks to this new field for the ID number.
Step 2: Enter the correct ID number in the red field
The taxpayer/spouse ID number listed on the Main Information Sheet is an ITIN. Enter the ID number (SSN or ITIN) as it is shown on the actual W-2.
You need to manually enter in the red field the ID that is shown on the W-2 form your client received.
❌ Common Errors
If you accidentally enter an SSN where an ITIN is required (or miss the red-highlighted field), the return may be rejected—double-check the Main Information Sheet against the W-2.
đź“ž Still Need Help?
If you are having trouble, contact our support team:
Phone: 1-800-516-9442
Tags: federal,form